Shift Work Rotation Schedule Calendar


This is a calendar to map work rotation schedule for particular employee. If your company assigned their employees to work in rotation for one full year, then this calendar should fit your needs. You can print it within a one page, then use it as insertion in particular employee’s notebook. Or, they can stick it in their desks.

What is Work Rotation?

If we are talking about work rotation, then we will be talking about employees who don’t have fixed working hours every day. They will be rotated and will have variety working hours within one week. Depends on type of work rotation applied by their company, they can work in the morning for several days and then work in the night after that. Their days off vary also. They can have 1, 2, 3 or even one week days off following their working shifts.

Work rotation is common in public services companies, retail stores or manufacturing companies. In public services companies, employees have to serve people for 24 hours in 7 days. In manufacturing companies, employees need to achieve company’s target on manufacturing products. For example, toys companies have to increase their production to support particular events like black Friday or Christmas.

Three shifts per day is a common pattern because it will maintain 8 hours per day for each employees within duration of 24 hours. This pattern is commonly used by retail stores or manufacturing companies. Firefighters generally work in long shifts that include weekends and holidays. Two most common types of shifts for firefighters are 24 hours on followed by 48 hours off, or 12-hour shifts for 3/4 days in a row before having several days off.

How to Use Work Rotation Schedule Calendar

There are two worksheets inside this calendar. In Year Schedule worksheet you will a table for one year. Set your shift pattern for the first 8 days. Dates below it will follow the pattern automatically.

Shift Work Rotation Schedule Template

What if the pattern is repeated every 6 days or 10 days? Just type your pattern and change the formula below it. In 8-days pattern, the formula in row 9 only duplicate row no 1. If you have 6 days pattern, then put “=” formula in row 7 to be equal with row no 1 and drag the formula until the end of the table. Pattern must be filled with D, S, N and X letters. You can use all of those letters for 3/4 shifts or just use D and N for two shift pattern.

There are options to mark Pay Day for particular employee in calendar. Just put “x” to particular Pay Day dates.

In Calendar worksheet, you can see those shift patterns populated with up to 4 different colors. Do not forget to change shift working hours at the bottom of the calendar.